Workshop Details

Website Uploads (due June 12th)

• Teams will be given editing access to the conference website so they can upload their research materials and reflections on the process. Further details will be distributed to teams via email. Conference organizers are also available to assist in uploading materials if required.
• Teams are encouraged to upload as many materials, in whatever format, register, and layout they prefer. These materials should reflect field research into the conference themes, as well as reflections on the formal means by which they came to know, represent, and reconfigure their findings.
• Each team page should include an analysis of the process (a video or written reflection by one or more members of the group, roughly 10-15 minutes or 750-1250 words / 3-5 double-spaced pages in length).

Asynchronous Website Comments

• During the conference week (June 15-19, 2020), the website will be open to all registered participants for asynchronous viewing and discussion. Comments functionality will be added to each participant team’s page.
• To keep a lively discussion going, we ask that a representative from each research team log in and respond to questions and comments at least once a day. 
• We also encourage each team member to view and respond to at least one other team’s page per day and continue conversations in progress (respond to comments, follow-up questions).

Zoom

• Please join Zoom calls at least 5 minutes early to allow time for all registered participants to be admitted through Zoom’s waiting room function.
• Please mute your microphone whenever you are not speaking. To improve the legibility of conference audio, please wear headphones when you are speaking.
• To reduce the data and carbon intensity of our Zoom calls, please turn your video off when you are not speaking.
• Zoom crashes sometimes. If this happens to you, simply rejoin the call as soon as you are able and all will be well.
• Video from our keynotes will be uploaded to the website shortly after the events, to facilitate asynchronous viewing.

Accessible Media Practices (with thanks to Aimi Hamraie)

• Consider adding image descriptions to visual materials you upload.
• If you are uploading a pdf, enable OCR + screen reader accessibility.
• Consider adding subtitles to, or producing transcripts from, audio(-visual) materials. YouTube can automatically generate subtitles for videos uploaded to the platform. Apps like Otter.ai or Thisten will do the same for audio.
• The conference organizers will produce transcripts from all synchronous Zoom discussions & keynotes and post them on the conference website shortly afterwards.

Relational Protocols

• We encourage you to note your pronouns in your digital bios/display names–this is a welcoming gesture to trans participants and makes it easier for everyone to avoid misgendering participants online.
• We encourage speakers and researchers to critically reflect on the practice of land acknowledgements and to consider including them in your contributions to the workshop. 
• Conferences are times for non-academic sociality as well as scholarly discussion. If you’d like to catch up with someone, or if your asynchronous discussion is veering a bit far from the topic at hand, consider switching to an alternate platform (email or social media).

Privacy and Respect

• Do not post Zoom links online–this may facilitate zoom bombing behaviour from internet trolls. We will distribute links to all registered participants via email. 
• The conference website will be password protected to ensure that research teams feel comfortable sharing and to preserve the ephemeral nature of conference discussions. Do not share this password. Additionally, do not screen capture, copy, or reproduce any materials on the website unless you have consent from the whole research team.
• We ask that all participants strive for a respectful and generous tone in discussion. Critique is welcome, but should be constructively posed. Off-topic and indecorous comments will be removed.

Additional Zoom Best-Practices:

• At the beginning of the meeting, the facilitator will invite everyone to identify themselves using the chat function; use this time to briefly introduce yourself and where you are tuning in from (for example, “This is Anne, a postdoc at the University of Alberta, calling in from Edmonton”).
• To provide verbal and non-verbal feedback to speakers, the facilitators/chairs of each call will keep their video functions on throughout.
• When speaking, first identify/introduce yourself to the group.
• There is no expectation that you will be seated in front of the computer during Zoom calls. Feel free to move around/do any activities that would help you focus and contribute to the discussion.
• Feel free to use the chat function throughout the call to pose questions or comment on the discussion. Speakers are encouraged to ignore the chat function if they are in the middle of a presentation; during the question & answer period of the call, facilitators will reiterate questions posed in the chat (potentially asking audience members to elaborate further and verbally if required).
• Consider reading these how-to’s if you are unfamiliar with Zoom (with thanks to Shannon Mattern):
  • How to Share Your Screen (to show a slideshow, e.g.) 
  • How to Raise Your Hand
  • How to Use In-Meeting Chat
  • How to Change Your Virtual Background (scroll down to “Enabling Virtual Background During a Meeting”) 
  • Other setting and controls